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03 Jun 2026 19:52
Cara Membalas Undangan Meeting dalam Bahasa Inggris
Membalas undangan rapat (meeting) dalam bahasa Inggris tampak sederhana, namun ada beberapa hal penting yang harus diperhatikan agar komunikasi tetap profesional dan jelas. Artikel berikut memberikan panduan lengkap, contoh kalimat, serta tips praktis untuk menulis balasan yang tepat.
1. Memahami Tujuan Balasan
Balasan undangan meeting biasanya memiliki satu atau lebih tujuan berikut:
- Mengonfirmasi kehadiran (accept)
- Menolak dengan sopan (decline)
- Menyarankan perubahan waktu atau tanggal (reschedule)
- Menanyakan detail tambahan (clarify)
2. Struktur Email Balasan
Berikut pola umum yang dapat diikuti:
- Salam pembuka gunakan nama pengirim atau jabatan.
- Ungkapan terima kasih Thank you for the invitation .
- Pernyataan keputusan accept, decline, atau request perubahan.
- Detail tambahan (jika ada) pertanyaan tentang agenda, lokasi, atau materi yang harus disiapkan.
- Penutup Looking forward to atau Sorry for the inconvenience .
- Signature nama, jabatan, kontak.
3. Contoh Balasan Accept (Menerima Undangan)
Subject: Re: Invitation to Project Kick off Meeting
Dear Mr. Ahmad,
Thank you for inviting me to the project kick off meeting on 12 May 2024 at 10:00 AM.
I am pleased to confirm my attendance.
Please let me know if I should prepare any documents beforehand.
Looking forward to meeting the team.
Best regards,
Siti Nurhidayah
Business Analyst
+62 812 3456 7890
Dear Mr. Ahmad,
Thank you for inviting me to the project kick off meeting on 12 May 2024 at 10:00 AM.
I am pleased to confirm my attendance.
Please let me know if I should prepare any documents beforehand.
Looking forward to meeting the team.
Best regards,
Siti Nurhidayah
Business Analyst
+62 812 3456 7890
4. Contoh Balasan Decline (Menolak Undangan)
Subject: Re: Invitation to Quarterly Review
Dear Ms. Lina,
Thank you for the invitation to the Quarterly Review on 20 April.
Unfortunately, I have a prior commitment at that time and will not be able to attend.
I would appreciate it if you could share the meeting minutes afterward, and I am happy to follow up on any action items.
Sorry for any inconvenience and thank you for your understanding.
Best wishes,
Budi Santoso
Marketing Manager
Dear Ms. Lina,
Thank you for the invitation to the Quarterly Review on 20 April.
Unfortunately, I have a prior commitment at that time and will not be able to attend.
I would appreciate it if you could share the meeting minutes afterward, and I am happy to follow up on any action items.
Sorry for any inconvenience and thank you for your understanding.
Best wishes,
Budi Santoso
Marketing Manager
5. Contoh Balasan Reschedule (Minta Perubahan Jadwal)
Subject: Re: Request to Reschedule Design Review
Hello John,
Thank you for the invitation to the design review scheduled for 3 June at 3:00 PM.
I have a conflict with another meeting at that time. Could we possibly move the session to the same day at 4:30 PM or to 4 June morning?
Please let me know if either option works for you.
Thank you for your flexibility.
Regards,
Maria Wijaya
UI/UX Designer
Hello John,
Thank you for the invitation to the design review scheduled for 3 June at 3:00 PM.
I have a conflict with another meeting at that time. Could we possibly move the session to the same day at 4:30 PM or to 4 June morning?
Please let me know if either option works for you.
Thank you for your flexibility.
Regards,
Maria Wijaya
UI/UX Designer
6. Contoh Balasan Clarify (Minta Penjelasan)
Subject: Re: Invitation to Budget Planning Session
Dear Mr. Hadi,
Thank you for inviting me to the budget planning session on 15 May.
Could you please provide the agenda and the materials that need to be reviewed beforehand?
Also, will the meeting be held virtually or in the Jakarta office?
I appreciate the information and look forward to your reply.
Best,
Dini Kusuma
Finance Officer
Dear Mr. Hadi,
Thank you for inviting me to the budget planning session on 15 May.
Could you please provide the agenda and the materials that need to be reviewed beforehand?
Also, will the meeting be held virtually or in the Jakarta office?
I appreciate the information and look forward to your reply.
Best,
Dini Kusuma
Finance Officer
7. Tips Praktis Menulis Balasan
- Gunakan bahasa yang sopan dan profesional. Hindari slang atau emotikon.
- Jaga email tetap singkat. Informasi penting harus jelas dalam 3 4 kalimat.
- Periksa tata bahasa. Kesalahan grammar dapat menurunkan kredibilitas.
- Selalu sertakan subjek yang relevan. Contohnya Re: Invitation to .
- Balas tepat waktu. Idealnya dalam 24 48 jam setelah menerima undangan.
- Sertakan kontak alternatif bila diperlukan. Nomor telepon atau link kalender.
8. Contoh Kalimat Siap Pakai (Template)
Accept:
Thank you for the invitation. I confirm my attendance on [date] at [time].
Decline:
Thank you for the invitation. Unfortunately, I am unavailable on that date. I hope to join next time.
Reschedule:
Thank you for the invitation. Could we move the meeting to [new date] at [new time]?
Clarify:
Thank you for the invitation. May I receive the agenda and any preparatory documents?
9. Kesalahan Umum yang Harus Dihindari
- Melupakan salam pembuka atau penutup.
- Mengirim accept padahal belum yakin bisa hadir.
- Memberi alasan yang terlalu detail atau pribadi.
- Menulis email dalam bahasa Indonesia saat undangan berbahasa Inggris tanpa memberi terjemahan.
- Lupa melampirkan file yang diminta (jika ada).
10. Penutup
Menjawab undangan meeting dalam bahasa Inggris tidak memerlukan ungkapan yang rumit. Selama Anda mengikuti struktur dasar, menjaga kesopanan, dan menjawab dengan tepat waktu, komunikasi Anda akan tetap profesional. Simpan template di atas untuk referensi cepat, dan sesuaikan dengan konteks masing masing.
Semoga panduan ini membantu Anda menulis balasan undangan meeting yang efektif dan sopan.
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